Office & Facilities Coordinator




Part Time


The primary function of this role is to support the Office Services and Facilities Manager in delivering office services functions across 2 office locations for the company. This involves ensuring the offices runs smoothly and support colleagues to deliver their work.  

Key Accountability

Key activities include:

  •  Reception duties – receiving visitors
  • Daily office checks
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Meeting support – maintain meetings space, ensure all AV equipment is in working order, order and deliver catering service for all meetings held at the office
  • External event\meeting management – book external event\meeting venues making sure that they meet all requirements
  • Weekly office supplies order
  • Arranging presentation printing, business cards printing
  • Attend Monthly Company Meetings (third Thursday of every month at 4pm)
  • Manage Services Mailbox
  • Providing office induction to new starters
  • Managing lockers\office keys\office fobs
  • Updating monthly Office Safety Checklist, monitoring electricity readers, environmental targets


Key skills:

  • Proven experience of an office administrator; event coordinator or relevant role
  •  Good knowledge of Microsoft Office package
  •  Confident and outgoing
  •  Excellent organisational skills
  •  Self-starter able to work under own initiative
  •  Attention to the details

Key characteristics:

  • • An enthusiastic, ‘can-do’ approach and a strong team player
  •  Attention to detail and desire to deliver a quality service
  •  Self-motivated and able to work on own initiative to problem-solve and innovate
  •  Creative with the confidence to share ideas
  •  Efficient and well organised



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